Calendar

CloudBaseGA 

Controls are identified like this Control Name.

The Edit icon is the Pencil on the right hand of the record.

Booking Calendar

The Operating Hours displayed by the Calendar are set on the Admin/Company Details/Settings page. These may be changed for specified periods using the Operating Hours page on the Admin menu.

Instructors Roster

• Select the Admin module and click Instructors Admin in the Flying School Area.

• Click Add New Instructor or the Edit icon as required.
• If adding an Instructor, select the Name from the list of members indentified as an Instructor on the members Admin page.
• Use the check boxes to record which days the Instructor does NOT routinely work.
• Ensure the Active box is checked.
• Click Save. 

Note that Instructors can be enabled on the Company Details/Settings page to amend their own work schedule for particular Times on any Date using Instructor Availability within the Training Module. This will override their Roster settings. The Instructors Availability is displayed in their listing on the Booking Calendar grid.

Booking Types

Booking Types allow Flying Schools to set up a range of standard bookings with pre-defined aircraft and instructor periods. 

• Select the Admin module and click Booking Types Admin in the Flying School Area.

• Click Add New Booking Type or the Edit icon as required.
• Enter the Description.
• Select the Category from the defined list.
• Select the Hours and Minutes the Aircraft is to be booked.
• Select the Hours and Minutes the Instructor is to be booked.
• Click Save. 
• Enter the order in which you want the Booking Categories to be listed when selecting for a booking.
• Click Update Display Order.

Administrators can use the Admin facility on the Booking Calendar Grid to control Aircraft and Instructor Availability, display Post-it notes and record PPR information.  

Instructor Calendar Admin

This feature allows Instructors’ Availability to be managed for a future date or series of dates. It is accessed for all Instructors within the Admin/Operations area or from the Training area for a Non-Admin Instructor’s own records.

The Instructors Roster controls whether an Instructor is available or not for the whole day every week. Managing Instructors’ Availability is done by creating records that modify the effect of the Instructor’s Roster for specific days as follows:

If based on their Roster an Instructor is Off, making the Instructor available between defined times will add the Instructor to the Calendar as Not In before the start and after the end of the specified availability.

If based on their Roster an Instructor is On, making the Instructor available between defined times will change the display on the Calendar to make the Instructor Not In before the start and after the end of the specified availability. By defining when the Instructor is available (In), you are also defining when they are Not In.

To update an Instructor’s availability:

Having selected the required Instructor and Month, the daily status for current and future dates is listed.

• Where no Availability records have been created, the Status shows whether the Instructor is On or OFF as determined by the Roster. 
• If any Availability records have been created they will be shown for the date in question. For example if an Instructor’s availability on a day has been defined as from 10:00 to 16:00 this will be listed against the date. Note as explained above, the Instructor will be shown on the Calendar as Not In before 10:00 and after 16:00.  
• Any bookings recorded for an Instructor will be shown for the relevant date.
• To change an Instructor’s availability check the box next to the date to be changed or dates if the same availability is to be applied to multiple days.
• Select the From and To times to be applied.
• Click Save. Note that the Instructor’s Status for the date(s) has changed to In and the times are displayed. 

Notes